Bubble Tea Catering Prices & Event Quotes

How a bubble tea catering quote is built

A useful quote connects drinks, people, time and venue logistics. Two events with the same attendance can need different staffing, travel and equipment. We do not publish an unverified per-person rate, minimum spend or package price: request a written quote against your brief.

Separate the service format from the drink quantity

A staffed live bar combines the station, preparation and guest-facing service. Prepared drinks or drop-off may suit a different brief, but are an option to ask about, not a guaranteed service. If proposed, confirm whether the quote includes delivery only, handover or serving staff, and who handles storage, distribution and waste.

The decisions that affect charges

• Travel and setup: postcode, route, parking, permitted arrival slot, loading access, lift or stair restrictions and time needed to prepare and clear the space.
• Staff: crew numbers, service hours, setup/pack-down time, planned breaks and any extra station or preparation support.
• Drinks quantity: agreed servings rather than attendance alone, cup size, repeat drinks, stock allocation and any approved additional servings.
• Menu complexity: number of choices, tea bases, milk options, toppings, preparation steps and ingredient checks. A narrower menu may simplify peak service; it is not a promised saving.
• Duration and demand: a short reception rush and steady all-day service place different demands on equipment and crew.
• Branding: artwork production, approvals, print quantities, bar or cup options and installation where available. Ask what is feasible and what is priced separately.
• Equipment and venue access: station footprint, utilities, storage, weather cover, documentation, venue charges and any additional hired items.

Two illustrative briefs, no invented prices

50 guests in an indoor office

Assume one drink each and a staggered serving window. The brief needs 50 planned servings, a suitable serving space, confirmed building access and a menu. Ask what travel, staff, setup and pack-down are included; a small guest count does not eliminate these costs.

300 attendees on an exhibition stand

Assume one drink each during a busy break. The brief needs 300 planned servings plus a peak-demand review, organiser approval, loading slots, staff passes, storage and potentially a different station/staff arrangement. Branding and venue utility charges need separate clarification. These scenarios explain scope, not actual bookings or price predictions.

Compare written quotes on the same basis

• List the exact drinks allocation, menu, service window and format.
• Identify bar/equipment, ingredients, cups, staff, setup, travel and pack-down inclusions.
• Ask whether VAT is applicable and included or excluded; do not assume the displayed total is tax-inclusive.
• Identify venue charges, branding, extra hours, additional drinks and other exclusions.
• Agree how revised numbers, late access or timetable changes affect the quote.
• Confirm payment, cancellation and booking terms with the team; an enquiry is not a reserved date.

Budget not final? Start with the decisions you know

Share an approximate range if useful, but it is optional. A date, postcode, attendance and serving window are a practical starting point. Explore London venue planning, the corporate checklist, wedding bars and the drinks menu to refine your brief.

Quote questions